MCA Registration Services

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MCA Name Approval

Reserve your unique business name with MCA. Mandatory first step for company incorporation in India to ensure compliance and unique identity.

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What is Check Company And Business Name Availability ?

MCA (Ministry of Corporate Affairs) Name Approval is the official process of securing a unique business name before company registration in India. It ensures compliance with legal naming guidelines under the Companies Act, 2013.

Importance of Name Approval

Ensures Legal Validity

Confirms compliance with MCA naming rules, preventing objections and legal disputes.

Prevents Registration Delays

Early approval avoids rejection during incorporation due to naming conflicts.

Builds Brand Identity

A unique approved name enhances credibility, trust, and market recognition.

Fast Processing

Get your business name approved within a few working days.

MCA COMPLIANCE FRAMEWORK

Eligibility & Naming Guidelines Under MCA

Company names must strictly comply with Ministry of Corporate Affairs (MCA) rules under the Companies Act, 2013 to prevent rejection during approval.

Rules for Choosing a Company Name

Uniqueness

The proposed name must not be identical or deceptively similar to any existing Company or LLP.

Business Relevance

The name should clearly reflect the objects stated in the Memorandum of Association (MoA).

Trademark Safety

The name must not infringe existing trademarks, intellectual property, or brand rights.

Mandatory Suffix

Appropriate suffix such as Pvt Ltd, Ltd, or LLP is compulsory.

Restricted & Prohibited Words

Certain words require prior government approval or are completely prohibited due to regulatory, ethical, or public interest considerations.

Government-Related Terms

Union, Ministry, Central, State

Financial & Regulated Terms

Bank, Insurance, Mutual Fund

Misleading Expressions

Royal, Authority, International

Offensive / Sensitive Terms

Contrary to law, morality, or public policy

Criteria for Unique & Acceptable Names

Distinctive, non-generic, and legally defensible naming

Comprehensive trademark & legal availability check

Alignment with industry and future scalability

Full compliance with MCA & Companies Act guidelines

Important: Even a minor deviation from MCA naming norms can result in rejection. A professional review significantly improves approval success.
STEP-BY-STEP GUIDE

Process for MCA Name Approval

Follow this structured process to reserve your company name with the MCA.

  1. 1

    Choose Proposed Name

    Select 1–2 unique names in accordance with MCA naming guidelines and the Companies Act, 2013.

  2. 2

    Check Name Availability

    Verify availability on the MCA database and conduct trademark search on IP India to avoid conflicts.

  3. 3

    Define Business Objectives

    Clearly specify the main business activities that justify the proposed company name.

  4. 4

    Prepare Application Details

    Keep applicant details, proposed names, business objectives, and DSC ready for filing.

  5. 5

    File RUN / SPICe+ Part A

    Submit the name reservation application through RUN or SPICe+ Part A on the MCA portal.

  6. 6

    ROC Examination

    The Registrar of Companies examines the application for name similarity and compliance.

  7. Name Approved by MCA

    On approval, the name is reserved for incorporation within the prescribed validity period.

MCA NAME APPROVAL

Documents Required

Keep the following documents ready to ensure a smooth, fast, and rejection-free MCA name approval process.

  • 01

    Proposed Name(s)

    Up to two preferred business names as per MCA naming rules.

  • 02

    Business Activities

    Brief description of proposed company objectives and activities.

  • 03

    Digital Signature (DSC)

    Valid DSC of the authorised director for online filing.

  • 04

    Identity Proof

    PAN & Aadhaar of proposed directors for MCA verification.

  • 05

    Office Address Proof

    Utility bill or rent agreement for registered office verification.

  • 06

    Trademark Status

    Required if the proposed name contains a registered trademark.

    • Important: Additional documents such as NOC, board resolutions, or trademark consent letters may be required if the proposed name closely resembles an existing entity or registered trademark.

    PRICING & TIMELINES

    Investment & Timeline

    Clear costs and realistic timelines to help you plan your MCA name approval process with confidence.

    Government Filing Fees

    ₹1,000

    MCA levies a standard government fee of ₹1,000 for submitting up to two proposed names. Accurate drafting and compliance reduce the chances of rejection and re-filing.

    Expected Processing Time

    2 – 5 Working Days

    Most applications are processed within a few working days. Delays may occur if the proposed name resembles existing entities or contains restricted expressions.

    Factors That Enable Faster Approval

    Unique & Distinct Name

    Avoid generic industry terms and closely matching names to reduce similarity objections.

    Trademark Screening

    Conducting trademark checks helps avoid IP-based objections and subsequent resubmission.

    Correct Legal Suffix

    The name must end with Pvt Ltd, Limited, or LLP, as applicable under MCA norms.

    Pro Tip

    A preliminary name availability and trademark check significantly improves approval chances and prevents repeat government fees.

    POST-APPROVAL ROADMAP

    What to Do After MCA Name Approval

    Name approval is only the first milestone. Follow the steps below to complete incorporation and activate your business legally.

    1

    Complete Company Incorporation

  • SPICe+ Filing: Submit company details, registered office address, and director information.

  • MOA & AOA Drafting: Define business objectives, capital structure, and governance rules.

  • DIN & DSC: Mandatory identification and digital signatures for directors.

  • PAN & TAN: Generated automatically along with incorporation approval.

  • Certificate of Incorporation: Issued digitally by MCA upon approval.

    • Strict Deadline: Incorporation must be completed within 20 days (60 days for LLP), failing which the approved name will lapse.

    2

    Obtain Mandatory Business Registrations

    GST Registration

    Mandatory above threshold limits or for inter-state supply.

    Professional Tax

    Applicable in states employing salaried staff.

    Shop & Establishment

    Required for offices and commercial premises.

    MSME / Udyam

    Unlock government schemes and priority lending.

    Business Bank Account

    Open a current account post incorporation.

    Trademark Registration

    Protect your brand name, logo, and identity.

    MCA Name Approval Fees, Processing Time & Next Steps

    Clear breakdown of government fees, timelines, and what to expect after applying.

    STEP 1

    How Much Does Name Approval Cost?

    The Check Company And Business Name Availability fee is 1,000 per application , allowing submission of up to two proposed names.

    If both names are rejected, a fresh application with a new fee is required. Professional consultation charges may apply if expert assistance is taken.

    Rejections due to similarity or restricted words can lead to additional resubmission costs. A preliminary name search is strongly recommended to avoid repeat filings.

    Government Fee: 1,000 (2 name options)
    STEP 2

    How Long Does the Approval Process Take?

    MCA typically processes name approval applications within 2–5 working days. However, delays may occur due to:

    • Name similarity with existing companies or LLPs
    • Restricted or sensitive words without approval
    • Incomplete or incorrect application details
    • High MCA application volumes during peak periods

    Pro Tip: Use MCA Name Search & Trademark checks beforehand to ensure faster approval.

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    Error-Free Online Filing

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    Frequently Asked Questions

    Check Company And Business Name Availability is a mandatory process where the Ministry of Corporate Affairs (MCA) verifies and approves a company name before incorporation to ensure it is unique and compliant.
    It ensures that the proposed company name is unique, legal, and not misleading. This approval helps in avoiding trademark conflicts and ensures compliance with the Companies Act, 2013.
    You can apply through the RUN (Reserve Unique Name) service on the MCA portal or via SPICe+ (Simplified Proforma for Incorporating Company Electronically) while incorporating a company.
    Any individual or group planning to start a Private Limited, LLP, OPC, or Public Limited company can apply, provided the name follows MCA’s naming guidelines.
    Typically, MCA processes name approval requests within 2-7 working days, but the duration may vary based on government workload and compliance checks.
    The fee for RUN service is ₹1,000 per application, allowing one name request with two options. If using SPICe+, name approval is included in the incorporation process.
    Names are rejected if they resemble existing companies, contain restricted words, violate naming rules, or lack proper justification for certain terms.
    Yes, you can submit two name options per RUN application. If rejected, you need to reapply with a fresh payment.
    You need to submit a new application with revised name choices, ensuring they comply with MCA’s guidelines to avoid further rejections.
    Use the MCA Company Name Search tool on the MCA portal to check for existing names and avoid conflicts before applying.
    No, approval only reserves the name for 20 days (60 days for LLPs). You must complete the company incorporation process within this period.
    No, once approved, the name cannot be changed in the same application. You must reapply if a different name is required.
    Yes, LLPs also need to obtain Check Company And Business Name Availability following the same rules and restrictions as company registration.
    We provide expert consultation, compliance checks, and end-to-end support to ensure hassle-free name approval and incorporation.
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